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Data Collection Notice
Overview
This notice provides an overview of the kinds of personal information we may collect from you, as well as information about why we collect the information. Detailed information about the firm’s privacy and data-handling practices, including specific information about privacy rights under California, United Kingdom, and European Union law, can be found in the Nixon Peabody Privacy Policy, available at https://www.nixonpeabody.com/privacy-policy or by contacting Compliance@NixonPeabody.com.
A downloadable copy of this policy is available by clicking here.
Information We Collect
When you visit our website, we collect information from your browser about the pages you visit.
When you fill out a form on our website, we collect personal information about you (e.g., email address, state in which you live), which you voluntarily provide in order to receive information or other services from the firm.
When you seek to become a client of the firm, we collect more detailed (and potentially sensitive) personal information—directly from you, and from third-party sources, to make sure it is legally and ethically appropriate for the firm to represent you.
When you are a client of the firm, we may collect detailed and sensitive personal information about you, including financial or health information, as may be necessary to provide you with the legal services you request.
When you apply for a position at the firm, we collect contact information and information about your education, background, professional experience(s) from you, including information that may be sensitive.
When you are offered a job with the firm, we collect a wide range of personal information, including sensitive information, directly from you and from third-party sources, in order to perform background screening and conflicts checks.
When you work at the firm, we collect additional personal information. including sensitive personal information, directly from you and third parties, in order to administer benefit programs, pay our personnel, review and pay for expenses, foster professional development, and for other firm administrative and operational purposes.
When you email personnel at the firm, we collect your email contact information, which may be stored in our customer relationship system, which keeps track of the personnel with whom you are communicating, and the marketing or educational services in which you have expressed interest. This may be combined with publicly available information (e.g., a LinkedIn profile) where permitted by law.
When you visit our offices, or offsite events hosted by the firm, we may collect personal information and ask you to sign visitor logs for security purposes, and we may ask you for information about health symptoms, vaccination status, and recent travel and related medical information for public health screening purposes.
We do not knowingly collect information from anyone under the age of 18, nor do we market our services to them.
We do not collect sensitive personal information for the purpose of inferring characteristics about a person.
How We Use Personal Information
Nixon Peabody may use and disclose your personal information in the performance of a contract with firm clients, to further its legitimate business purposes (e.g., for operational and administrative uses, or direct marketing) and/or with your consent. These uses will vary depending on the nature of our relationship with you, but include:
- To provide you with the information that you have requested
- To provide products and services, you have requested
- To communicate with you about products and services
- To invite you to events
- To send you legal news, newsletters, marketing communications, and other materials that may interest you
- To evaluate, recruit, and hire personnel
- To bill for services rendered and facilitate payment processing, as applicable
- To operate, troubleshoot, analyze, and improve our website and digital services
- As reasonably necessary and appropriate, to detect or prevent fraud, to comply with legal obligations, or protect your, our, or others rights
- As applicable, to confirm your identity for compliance with "Know Your Customer" requirements and other legal or ethical obligations (e.g., screening to avoid conflicts of interest with other clients, responding to data subject access requests)
- To administer employee benefits and payroll
- To facilitate professional development
- To track billing and expenses
- To provide you with technology resources
- To provide alerts and corporate communications (e.g., workplace emergencies, updated benefits information)
- As reasonably necessary to protect public health
- To allow Nixon Peabody to pursue remedies or limit liabilities if a dispute arises
- To fulfill other purposes permitted or required by law
- For other uses disclosed to you, or with your consent
When We Share Personal Information
We share information with third parties, e.g. contractors and service providers, when necessary to provide and market our services, to manage the law firm, when we have your consent, or when required by law. Nixon Peabody does not sell your personal information or share such information with any third parties for cross-context behavioral advertising.
Where applicable, we may disclose your personal information to vendors involved in the administration and operation of the firm (e.g., web-hosting companies, information technology providers, event hosting services, financial services companies, and document management and storage companies). When required or appropriate and feasible, we obtain written assurances from vendors that access personal information that their privacy and security practices are in accord with applicable legal requirements. We may also disclose your personal information to third parties where we sell or merge any or all of our business and/or our assets to a third party, or where we are legally required to disclose your information.
Data Collection Details
The chart below provides more detailed information about the information we collect, the reason we collect it (i.e. the business purpose), and with whom it may be shared (e.g., the categories of vendors to whom the information may be disclosed). The chart further notes whether that information has been collected or disclosed in the past 12 months.
Please note that when providing legal and other professional services, each type of personal information listed in the first column may be collected and shared with co-counsel, opposing counsel, regulators, and other third parties, as reasonably required to provide the service(s) requested.
As you review this chart, remember:
- The firm does not sell the personal information it collects
- The firm does not use or disclose personal information for cross-context behavioral advertising
- The firm does not collect sensitive information for purposes of inferring characteristics about a person
Our Retention of Your Data
Nixon Peabody’s document management, retention and destruction policies vary based on legal requirements, practice area, jurisdiction and the type and format of the data. Appropriate retention periods for personal information are determined by considering, among other things, the nature of the information, the purposes for which it is retained, relevant technical constraints and legal and contractual requirements.
Questions
For further information about Nixon Peabody’s information practices, please contact Compliance@nixonpeabody.com.
EFFECTIVE DATE: January 1, 2020
Last Reviewed and Updated: December 30, 2022