This policy applies to the collection and use of personal information in electronic and hard-copy records, in e-mail correspondence, from the use of www.nixonpeabody.com, and other forms of communications and records.
“Personal Information” is any information that can be used to identify you or that we can link to you. It may include any information provided to or collected by Nixon Peabody LLP, recorded in any form, about an identifiable individual, or an individual whose identity may be inferred or determined from the information. We collect, use, disclose, process, transfer and store Personal Information when needed to provide services and for the operational and business purposes further described below.
You are generally not required to provide Personal Information to use our website and digital services. You may choose to provide us with Personal Information (such as name, contact information, organizational affiliation) by signing up for newsletters or alerts, registering for events, requesting information, or completing application forms. You may also provide Personal Information to us if you contact us by e-mail, phone or letter.
Clients of the firm, and certain prospective clients, may provide us with more detailed information related to the services they seek from us, and to determine whether a client relationship will be formed. The following information may be received from clients depending on the nature of our relationship with you:
When you use our website, we also may automatically obtain information about your internet protocol (“IP”) address, operating system and the web browser that you use to access the site.
With all website visitors, even those who do not complete any forms or otherwise seek our services, certain information is automatically collected through the use of a third-party service, Google Analytics, and similar technologies (collectively “cookies.”). This information helps us administer, protect, and improve our services; analyze usage; and improve users’ experience.
Through Google Analytics, the website collects online identifiers, including cookie identifiers, IP addresses and device identifiers. Google Analytics collects information and reports website usage statistics without personally identifying individual visitors. To opt out of being tracked by Google Analytics, visit the Google Analytics Opt-Out Browser Add-on.
Nixon Peabody may use and disclose your Personal Information in the performance under a contract with firm clients, to further its legitimate business purposes (e.g., for operational and administrative uses, or direct marketing) and/or with your consent. These uses will vary depending on the nature of our relationship with you, but may include:
We retain Personal Information as reasonably necessary to fulfill the purposes for which the information was collected, and to meet our legal or professional obligations.
All marketing communications you receive from us contain an opt-out mechanism that will allow you to register or update your marketing preferences. If you no longer wish to receive marketing communications, you may also send an email to email@example.com.
Nixon Peabody may share Personal Information with its affiliates and subsidiaries for the purposes set out in this policy. However, under no circumstances does Nixon Peabody sell, trade, barter or exchange the information.
Where applicable, we may disclose your Personal Information to third parties involved in the administration and operation of our products and services, e.g., web-hosting companies, information technology providers, event hosting services, and document management and storage companies. When required or appropriate and feasible, we obtain written assurances from third parties that access Personal Information that their privacy and security practices are in accord with applicable legal requirements.
We may also disclose your personal information to third parties:
Our website is designed and intended for those who have reached the age of 18 years old. By using our site, you affirm that you are at least 18 years of age or older. We are not liable for any damages that may result from a user’s misrepresentation of age.
Personal Information obtained by the firm is stored and managed in the United States, and subject to applicable data protection and data security laws. These laws limit how we may use or disclose Personal Information and identify security controls that must be implemented to protect data.
Under the European Union’s General Data Protection Regulation (“GDPR”), transfers of Personal Information from the European Economic Area (EEA) may be made to jurisdictions that provide adequate protections to the rights of data subjects in the European Union. The United States has not been deemed to provide such protection; therefore, we more generally rely on the following lawful bases for cross-border transfers from the EEA: standard contractual clauses, and the derogations available for contracts and consent.
In addition, residents of the European Union, whose Personal Information has been provided to the firm, may have additional rights under the GDPR, including, among other things, the right to see a copy of your Personal Information, the right to correct inaccurate information, the right to object to or restrict use of your information, and the right to have your Personal Information erased. If you would like to discuss or exercise these rights, or have additional questions about our compliance with the GDPR, please contact firstname.lastname@example.org.
Nixon Peabody International LLP, which is based in London, is the firm’s representative with respect to the General Data Protection Regulation.
Nixon Peabody secures data through a mix of technical and administrative safeguards that are audited annually by third-party information security experts. The firm’s Rochester, NY data center has been certified as compliant with ISO 270001, a globally recognized standard for information security. Nixon Peabody also has policies and procedures designed to promote commercially reasonable security practices in accord with US and international requirements.
Nonetheless, the transmission of information via the Internet is not completely secure and we cannot guarantee the security of data sent to us electronically over cellular and wireless networks that we do not control.
The effective date of this policy is May 21, 2018. We may change this policy from to time, in accord with evolving privacy practices. We encourage you to periodically review this page. If we make any material changes in the way we collect, use and/or share the personal information that you have provided, we will notify you by posting a notice of the changes in a conspicuous manner on www.nixonpeabody.com.
Nixon Peabody’s representative in the European Union:
Nixon Peabody International LLP
17 Hanover Square
+44 (0) 20 7096 6600