Data Collection Notice—Personnel

Overview

This notice provides an overview of the kinds of personal information we may collect from you online, on the phone, or at the office. This notice applies to current and former Nixon Peabody personnel and job applicants for data collected as part of the employment relationship.

We collect, use, and share personal information solely to support the provision and marketing of legal and professional services, and for other operational and administrative purposes. We do not sell personal information.

More information about the firm’s privacy and data-handling practices can be found in the firm’s NP Privacy Policy – Personnel or on NPConnect.

A downloadable copy of this policy is available by clicking here.

Information We Collect

When you apply for a position at the firm, we collect contact information and information about your education, background, and professional experience(s).

When you are offered a job with the firm, we collect a wide range of personal information, including sensitive information, directly from you and from third-party sources, in order to perform background screening and conflicts checks.

When you work at the firm, we collect additional personal information directly from you and from third parties, in order to administer benefit programs, pay our personnel, review and pay for expenses, foster professional development, and for other firm administrative and operational purposes.

When you visit firm offices, or offsite events hosted by the firm, we may collect personal information and ask you to sign visitor logs for security purposes, and we may ask you for information about health symptoms, vaccination status, and recent travel and related medical information for public health screening purposes.

Where We Get Personal Information

Directly from you, such as when you fill out an online form or share information with human resources, employee benefits, or finance personnel.

Indirectly from you, when you browse our website, access and use other firm technology resources.

From Nixon Peabody vendors that support operations and administration, such as background screening services, payroll and benefits administrators.

How We Use Personal Information

Nixon Peabody may use and disclose your personal information to further its legitimate business purposes (e.g., for operational and administrative uses) and/or with your consent. These uses will vary depending on the nature of our relationship with you, but include:

• To administer employee benefits and payroll
• To facilitate professional development
• To track billing and expenses
• To provide you with technology resources
• To provide alerts and corporate communications (e.g., workplace emergencies, updated benefits information)
• To operate, troubleshoot, analyze, and improve the firm’s technology resources (e.g., email, document management, intranet)
• As reasonably necessary and appropriate, to detect or prevent fraud, to comply with legal obligations, or protect your, our, or others’ rights
• As reasonably necessary to protect public health
• To allow Nixon Peabody to pursue remedies or limit liabilities if a dispute arises
• To fulfill other purposes permitted or required by law
• For other uses disclosed to you, with your consent

Data Collection Details

More information

For additional information about the firm’s privacy practices, contact Compliance Officer Sarah Ragland at sragland@nixonpeabody.com or compliance@nixonpeabody.com.

EFFECTIVE DATE: June 25, 2020
Last Reviewed and Updated: June 13, 2021