Privacy Policy



Introduction

Your privacy is important to us. This privacy policy (“Privacy Policy”) provides important information about how Nixon Peabody LLP and its affiliates and subsidiaries, Nixon Peabody International LLP, the Institute for Professional and Executive Development, LLC (IPED), Watch Point Trust Company LLC, and NP Asia Advisors LLC (“Nixon Peabody”,  “we” or “us”) handle personal information that is provided to us or which we have obtained from visits to our website.

This policy applies to the collection and use of personal information in electronic and hard-copy records, in e-mail correspondence, from the use of www.nixonpeabody.com, and other forms of communications and records.  

Personal information

“Personal Information” is any information that can be used to identify you or that we can link to you. It may include any information provided to or collected by Nixon Peabody LLP, recorded in any form, about an identifiable individual, or an individual whose identity may be inferred or determined from the information.  We collect, use, disclose, process, transfer and store Personal Information when needed to provide services and for the operational and business purposes further described below.  

Information you provide

You are generally not required to provide Personal Information to use our website and digital services.  You may choose to provide us with Personal Information (such as name, contact information, organizational affiliation) by signing up for newsletters or alerts, registering for events, requesting information, or completing application forms. You may also provide Personal Information to us if you contact us by e-mail, phone or letter. 

Clients of the firm, and certain prospective clients, may provide us with more detailed information related to the services they seek from us, and to determine whether a client relationship will be formed.   The following information may be received from clients depending on the nature of our relationship with you:

  • Your name
  • Contact information (e.g., e-mail address, address, phone number)
  • Details about your request for legal service, including, in some cases, information that is sensitive and subject to heightened regulation under US and international laws, e.g., health and financial information
  • Whether you have subscribed or unsubscribed to mailing lists and other marketing communications from us
  • Information about your organization and other related organizations, such as information about officers, directors, employees, customers, beneficiaries, and related parties
  • Payment and bank information
  • Other personal information you voluntarily provide to us

Information that may be collected automatically

When you use our website, we also may automatically obtain information about your internet protocol (“IP”) address, operating system and the web browser that you use to access the site. 

With all website visitors, even those who do not complete any forms or otherwise seek our services, certain information is automatically collected through the use of a third-party service, Google Analytics, and similar technologies (collectively “cookies.”).  This information helps us administer, protect, and improve our services; analyze usage; and improve users’ experience.

Through Google Analytics, the website collects online identifiers, including cookie identifiers, IP addresses and device identifiers. Google Analytics collects information and reports website usage statistics without personally identifying individual visitors. To opt out of being tracked by Google Analytics, visit the Google Analytics Opt-Out Browser Add-on.

The website also uses cookies, which are small files placed on the hard drive of your computer, to improve the operation and functionality of the website.  The cookies we use include:

  • Process Cookies that enable the website to function properly and assist in navigating pages and accessing services. Without these cookies, the website may not function properly.
  • Session State Cookies that collect information about how users interact with a website. This may include the page users visit most often and whether users get error messages from certain pages. These cookies help improve users’ browsing experience, but blocking or deleting these cookies will not render the website unusable.

Unless you have adjusted your browser settings so that it will refuse cookies, our system will issue cookies when you direct your browser to our website. By using our website, you consent, where such consent is necessary and valid under applicable law, to our use of cookies and the placement of cookies on your device for the purposes described.

How we may use your information

Nixon Peabody may use and disclose your Personal Information in the performance under a contract with firm clients, to further its legitimate business purposes (e.g., for operational and administrative uses, or direct marketing) and/or with your consent. These uses will vary depending on the nature of our relationship with you, but may include:

  • To provide you with the information that you have requested
  • To provide products and services you have requested
  • To communicate with you about products and services
  • To invite you to events
  • To send you legal news, newsletters, marketing communications, and other materials that may interest you
  • To evaluate, recruit and hire personnel
  • To bill for services rendered and facilitate payment processing, as applicable
  • To operate, troubleshoot, analyze and improve our website and digital services
  • As reasonably necessary and appropriate, to detect or prevent fraud, to comply with legal obligations, or protect your, our, or others rights
  • As applicable, to confirm your identity for compliance with “Know Your Customer” requirements and other legal or ethical obligations, e.g., screening to avoid conflicts of interest with other clients
  • To allow Nixon Peabody to pursue remedies or limit liabilities if a dispute arises
  • To fulfill other purposes permitted or required by law
  • For other uses disclosed to you, with your consent

We retain Personal Information as reasonably necessary to fulfill the purposes for which the information was collected, and to meet our legal or professional obligations.

Opt-out for marketing communications

All marketing communications you receive from us contain an opt-out mechanism that will allow you to register or update your marketing preferences. If you no longer wish to receive marketing communications, you may also send an email to subscriptioninquiries@nixonpeabody.com.

How we share information

Nixon Peabody may share Personal Information with its affiliates and subsidiaries for the purposes set out in this policy. However, under no circumstances does Nixon Peabody sell, trade, barter or exchange the information.

Where applicable, we may disclose your Personal Information to third parties involved in the administration and operation of our products and services, e.g., web-hosting companies, information technology providers, event hosting services, and document management and storage companies. When required or appropriate and feasible, we obtain written assurances from third parties that access Personal Information that their privacy and security practices are in accord with applicable legal requirements.

We may also disclose your personal information to third parties:

  • Where we sell or merge any or all of our business and/or our assets to a third party.
  • Where we are legally required to disclose your information.

Third-party websites

Our website may include integrated content or links to content provided by third parties, e.g. for client payment processing, recruiting purposes, viewing videos and social media.  This Privacy Policy does not address the privacy, security or other practices of these third-party service providers. We do not accept any responsibility or liability for their policies or the protection of data you provide to third-party sites accessed via www.nixonpeabody.com.

Users only over the age of majority

Our website is designed and intended for those who have reached the age of 18 years old. By using our site, you affirm that you are at least 18 years of age or older. We are not liable for any damages that may result from a user’s misrepresentation of age.

Data Protection Laws

Personal Information obtained by the firm is stored and managed in the United States, and subject to applicable data protection and data security laws.  These laws limit how we may use or disclose Personal Information and identify security controls that must be implemented to protect data.

Under the European Union’s General Data Protection Regulation (“GDPR”), transfers of Personal Information from the European Economic Area (EEA) may be made to jurisdictions that provide adequate protections to the rights of data subjects in the European Union.  The United States has not been deemed to provide such protection; therefore, we more generally rely on the following lawful bases for cross-border transfers from the EEA:  standard contractual clauses, and the derogations available for contracts and consent.

In addition, residents of the European Union, whose Personal Information has been provided to the firm, may have additional rights under the GDPR, including, among other things, the right to see a copy of your Personal Information, the right to correct inaccurate information, the right to object to or restrict use of your information, and the right to have your Personal Information erased.  If you would like to discuss or exercise these rights,  or have additional questions about our compliance with the GDPR, please contact compliance@nixonpeabody.com.

Nixon Peabody International LLP, which is based in London, is the firm’s representative with respect to the General Data Protection Regulation.

Data security

Nixon Peabody secures data through a mix of technical and administrative safeguards that are audited annually by third-party information security experts.  The firm’s Rochester, NY data center has been certified as compliant with ISO 270001, a globally recognized standard for information security.  Nixon Peabody also has policies and procedures designed to promote commercially reasonable security practices in accord with US and international requirements. 

Nonetheless, the transmission of information via the Internet is not completely secure and we cannot guarantee the security of data sent to us electronically over cellular and wireless networks that we do not control. 

Changes to this privacy policy

The effective date of this policy is May 21, 2018.  We may change this policy from to time, in accord with evolving privacy practices. We encourage you to periodically review this page.  If we make any material changes in the way we collect, use and/or share the personal information that you have provided, we will notify you by posting a notice of the changes in a conspicuous manner on www.nixonpeabody.com.

For more information

If you have questions or concerns about this Privacy Policy, or about Nixon Peabody’s data protection program, please contact: compliance@nixonpeabody.com.

Nixon Peabody’s representative in the European Union:

Nixon Peabody International LLP
17 Hanover Square
London W1S1BN
United Kingdom
+44 (0) 20 7096 6600

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